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Company Secretarial Services

Running a company in the UK involves more than just managing day-to-day operations — it also requires meeting a wide range of statutory obligations under the Companies Act 2006. Companies are required to submit various forms, accounts, and returns to Companies House within strict time limits.

Failure to comply with these obligations can result in late filing penalties, administrative sanctions, and in some cases, personal liability for directors. These tasks can be time-consuming and complex, particularly for businesses focused on growth and operations.

At Holland & Co Chartered Accountants, we provide a comprehensive Company Secretarial service designed to relieve you of this administrative burden and ensure that your business remains fully compliant at all times. Our expert team ensures that all documentation is accurate, up to date, and submitted within the required deadlines — allowing you to focus on running your company with complete peace of mind.

Our Company Secretarial Services Include:

    • Preparation and Filing of Statutory Accounts and Annual Returns
      We ensure your company’s annual accounts and confirmation statements (previously annual returns) are filed correctly and on time with Companies House, avoiding unnecessary penalties and maintaining good corporate standing.

    • Maintenance of Statutory Registers
      Every company is legally required to maintain a series of statutory registers. We can prepare, update, and securely maintain the following:

      • Register of Allotments

      • Register of Transfers

      • Register of Members (Shareholders)

      • Register of Directors

      • Register of Secretaries

      • Register of Directors’ Interests

      • Register of Mortgages and Charges

      These records form the backbone of your company’s legal and ownership structure and must be available for inspection upon request. We ensure that all information remains accurate, compliant, and accessible.

    • Preparation and Filing of Companies House Forms
      We handle all necessary filings and formal notifications to Companies House, including:

      • Appointment or resignation of directors and secretaries

      • Change of registered office address

      • Increases in share capital or share reclassifications

      • Allotment or transfer of shares

      • Changes to accounting reference dates

      • Changes to articles of association or company structure

      Each submission is reviewed for accuracy and compliance before filing, ensuring that your company records remain current and legally sound.

    • Annual General Meeting (AGM) Documentation
      We can prepare the agenda, resolutions, and minutes required for your company’s annual general meeting, as well as any extraordinary meetings, ensuring proper procedure and record-keeping in line with corporate governance best practices.

    • Provision of Registered Office Address
      We can provide the use of our registered office address at 102 Widnes Road, Widnes, Cheshire, WA8 6AX, allowing you to receive all official correspondence, government notices, and legal documents securely and confidentially.

    • Acting as Company Secretary
      If required, we can formally act as your company secretary, managing all statutory obligations on your behalf and serving as the official point of contact with Companies House. This service ensures ongoing compliance without the need for internal administrative management.

Why Professional Company Secretarial Support Matters

The role of company secretarial compliance has evolved from being a formality to a key aspect of good corporate governance. Keeping accurate records, ensuring timely filings, and maintaining clear ownership structures not only protect directors from legal risk but also enhance your company’s credibility with investors, lenders, and regulators.

Our Company Secretarial service helps you:

    • Avoid late filing penalties and compliance breaches.

    • Maintain accurate and transparent ownership and governance records.

    • Ensure seamless communication with Companies House and HMRC.

    • Reduce administrative workload and improve internal efficiency.

    • Demonstrate professionalism and accountability in business dealings.

Integrated Support with Our Accounting Systems

As part of our wider business support offering, we integrate company secretarial duties with our KashFlow, Xero, and QuickBooks accounting systems where applicable. This ensures that your company’s statutory information, accounting records, and reporting obligations are fully aligned and updated automatically where possible.

This digital integration minimises duplication, reduces errors, and provides a single, centralised overview of your company’s legal and financial position — particularly beneficial for growing businesses managing multiple entities.

Your Trusted Corporate Compliance Partner

At Holland & Co, we understand that compliance is not just about ticking boxes — it’s about protecting directors, preserving corporate integrity, and maintaining a solid foundation for sustainable business growth.

With decades of experience supporting limited companies across the North West and beyond, our team ensures that every aspect of your company’s secretarial obligations is handled professionally, accurately, and on time.

Contact us today to discuss how we can help you with your Company Secretarial duties. Whether you need assistance maintaining statutory records, filing returns, or acting as your registered office or company secretary, we provide reliable, professional, and complete compliance support — giving you peace of mind and allowing you to focus on running your business.